This system is utilized for both our physical paperwork and for the computerized job folders in Windows Explorer.
R-101-75-Byron Electric-21 would mean:
R- This is for Reitmeyer & Associates and if you see a T- it would be for Takota Corporation. Since we handled project management for multiple companies, this was how they were individually distinguished.
101 was the job number
75 was a subcontract agreement folder
Byron Electric, the subs name
21 was correspondence from Byron Electric
This is just a suggested guide, and may or may not be helpful to you. But it is the exact system we developed that worked on over $1 Billion worth of federal construction contracts.